IT Inventory Management: 10 Amazing Tools for Complete Control and Visibility

Even for smaller businesses with limited IT infrastructure, efficiently managing IT assets is essential for staying organized, secure, and profitable. And for larger businesses that are continually scaling, IT inventory management is even more crucial. 

With the right inventory management tool, you can effortlessly streamline the process from start to finish to reduce your workload and get the highest ROI on your tech investment. 

What is IT Inventory Management?

This involves managing hardware and software assets, as well as cloud-based subscriptions and any other IT assets within your organization in real time for maximum visibility.

Some specific things IT inventory management monitors can include are asset ownership, usage, location, when a device is in transit or storage, and where it is in its overall lifecycle.

Top IT Inventory Management Software and Services

1. allwhere

If you’re looking for a simple, user-friendly asset management solution that lets you seamlessly monitor hardware and software assets from a single dashboard, allwhere is an excellent choice. 

With allwhere, you get a complete overview of everything that’s happening within your IT inventory management ecosystem, including:

• Stock information
• Manufacturer information
• Hardware and software inventory data
• Inventory cost
• Serial number data
• Information on vendors and users
• Shipping time and updates
• And much more

If you’re looking for truly end-to-end asset management for complete control, allwhere software and IT asset management services are one of the most robust options available. 

Use it to automatically sync your existing IT inventory and add new devices without any meticulous manual effort. See exactly which employees have what devices in real-time.

Monitor the location of each device, including when it’s in transit and when it’s in storage. Stay updated with built-in tracking, while allwhere takes care of logistics and communication, both with the vendor and employee. 

And get reminders on when a device needs an upgrade and your repair options. 

Note that allwhere also offers procurement services to quickly get quality equipment into your team's hands, regardless of where they’re located.

And when it’s time to retrieve or redeploy equipment, allwhere helps you painlessly handle this with its comprehensive asset collection process that includes a laptop retrieval service, as well as the collection of monitors, mobile devices, accessories, and more. 

2. Snipe-IT

Snipe-IT is open-source inventory software that offers user-friendly workflows for managing a fleet of IT assets from one convenient resource. 

If you’re looking for maximum control of where your assets’ data is hosted and are big on custom fields, this asset management software can be a great fit. 

With Snipe-IT, you can seamlessly manage servers, laptops, monitors, mobile devices, peripherals, software, and other IT assets with ease, while ensuring the highest level of data security. 

In the company’s own words, “Security is baked in, not bolted on,” and features “industry-standards best security practices such as bcrypt and brute-force prevention, password security, 2FA, HTTPS-only cookies, and more.”

And when it comes to pricing, Snipe-IT is completely free forever, as long as you provide your own hosting. Combine that with professional support and continual platform improvements, and it’s easy to see why many users enjoy this inventory management software.

3. Asset Panda

Although Asset Panda is broader than many options on this list and doesn’t specialize solely in IT inventory management, it can still be a good option. 

That’s because Asset Panda gives you a single point of truth for keeping tabs on hardware assets, software assets, cloud-based assets, or anything else you need to effectively manage your IT inventory. 

And if you ever want to expand your asset management to other areas, like business vehicles and in-house equipment, you can easily do so without needing to purchase a separate platform. 

Asset Panda also makes security, compliance, and maintenance a breeze to support a full range of business functions. 

4. Lansweeper

Lansweeper prides itself on being a high-end inventory management software that offers “full visibility into your IT, OT, and IoT assets, helping you reduce risk, increase efficiency, and make smarter IT decisions.”

They’re all about eliminating data siloing so businesses have a bird's-eye view of everything that’s happening with IT inventory usage. 

This software platform is also automation-centric and lets you automate the bulk of the IT management lifecycle, from discovery to tracking and beyond. 

It features detailed data analytics reporting, so you can fully understand hardware and software assets patterns, usage trends, and recurring issues. 

And with a free pricing tier for small businesses that want to explore the basics of asset management, Lansweeper has a lot going for it. 

5. ServiceNow IT Asset Management

This software solution lets you effortlessly manage assets end-to-end from one place, while automating much of the IT asset lifecycle at scale. 

While all of the software on this list offers robust features, ServiceNow is especially impressive with its software, hardware, SaaS, cloud-based, and enterprise asset management. 

It also features built-in contract and renewal management, and even provides detailed insights into your overall cloud infrastructure so you can make continual improvements while reducing waste and improving security and compliance.

6. BMC Track-It!

BMC Track-IT! is interesting because it offers a hybrid of inventory management and help desk software in one, easy-to-use solution. 

If you’re looking for a platform that extends beyond just inventory management and also covers help desk ticketing, BMC Track-It! should definitely be on your radar. 

It features automatic routing and prioritization, notifications and escalation, as well as knowledge management, change management, and purchase management. And with detailed systems reporting, you always have a clear vantage point of macro trends. 

7. ManageEngine AssetExplorer

ManageEngine AssetExplorer is designed for enterprise-level IT management and is perfect for businesses that want quick, flexible deployment. 

Take advantage of features like automated discovery, full asset lifecycle visibility, audit compliance, and usage forecasts to turn your inventory management system into a well-oiled machine. 

And the streamlined configuration management ensures the equipment your team receives is ready to go for users and is complete with the right applications, software licenses, and security and compliance features.

8. SysAid

This asset management platform offers a full suite of AI-focused features that can assist with ITAM, ITSM, help desk management, and audits. 

If you’re looking for a user-friendly solution with a unified view of your company’s assets to save time and maximize your IT ROI, SysAid is right up your alley. It’s all about letting AI do the “busywork” so you can focus on actually running your business. 

And with proactive monitoring and notifications, you can be sure that nothing gets by you.

9. SolarWinds Service Desk

This is another tool that goes beyond traditional inventory management and also specializes in incident management, configuration management, change management, and enterprise service management.

In terms of specific inventory management features, SolarWinds Service Desk has all of the essentials like asset discovery, comprehensive tracking, and workflow automation. 

While one of the main cons is that it’s not quite as robust as platforms like allwhere and Snipe-IT, this software still has a lot of great features and offers a nice balance of service desk and inventory management capabilities.

10. InvGateAsset Management

Finally, there’s InvGate Asset Management, a tool that focuses on centralizing your IT assets and provides detailed tracking through the entirety of the asset lifecycle. 

With InvGate, you have access to a comprehensive asset database that shows you the big picture at a glance. 

There’s device discovery, unified inventory, software license management, as well as more advanced features like workflow automation, virtualization tools, and asset “health management” to extend each device’s lifespan. 

Put it all together, and InvGate can provide an incredible level of transparency while dramatically simplifying the complexities of inventory management.